QUALITY ASSURANCE PROVISIONS
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2) SOURCE INSPECTION
A2. GOVERNMENT SOURCE INSPECTION AT SUPPLIER
Government inspection will be performed as defined on the purchase order and is required prior to shipment from your plant. Upon receipt of this order, promptly notify the government representative if required who normally services your plant so that appropriate planning for government inspection can be accomplished. Please supply to the government representative all documents pertinent to the task so that the inspections can be accomplished.
B. REGULATORY SOURCE INSPECTION
This section covers any external regulatory agency that has expressed a need to perform a Source Inspection as defined on the purchase order such as OSHA, FAA, NASA etc. and shall be granted the same access as referenced in MGI’s QAM 10001 inclusive of all sub-paragraphs.
C2. MGI FINAL SOURCE INSPECTION AT SUPPLIER
Final source inspection will be performed as defined on the purchase order. The supplier shall permit inspection of this order by a MGI quality representative. The supplier shall provide on a no cost basis to MGI, facilities, equipment, related drawings, specifications and data needed for inspections and/or tests to be performed. Immediately following placement of this order the supplier shall contact MGI quality assurance for source inspection points. At the time of source inspection, the MGI quality representative shall be permitted to review the supplier’s quality system, procedures, and facilities, and to perform surveillance of the product. Notification of source inspection dates shall be made through MGI procurement and shall allow two working days of time for allocated travel of the MGI quality representative.
D2. MGI IN-PROCESS SOURCE INSPECTION AT SUPPLIER
In-process source inspection will be performed as defined on the purchase order. The supplier shall permit inspection of this order by a MGI quality representative. The supplier shall provide on a no cost basis to MGI, facilities, equipment, related drawings specifications, and data needed for the inspections and/or tests to be performed. At the time of source inspection, the MGI quality representative shall be permitted to review the supplier’s quality system, procedures, facilities, and perform surveillance of the product. Notification of source inspection dates shall be made through MGI procurement and shall allow two working days of time for allocated travel of the MGI quality representative.
E2. MGI’s PRE-PRODUCTION SOURCE REVIEW AT SUPPLIER
Pre-production source inspection will be performed as defined on the purchase order. Immediately following placement of this order if required, the supplier shall provide MGI quality assurance with flow travelers depicting the entire production operation sequences including all inspection and test points. The flow travelers shall be submitted through MGI procurement in sufficient time to permit MGI review, concurrence, and assignment of source inspection points. Evidence of MGI concurrence shall be submitted with the delivered product.
3) MATERIAL INSPECTION AND RECEIVING REPORTS
The supplier’s shipping document/packing list shall be used to indicate performance of required government source inspection if required as defined on the purchase order.
4) GOVERNMENT SURVEILLANCE – NASA AND MILITARY CONTRACTS
The government has the right to inspect any or all of the work included in this order at the supplier’s plant. During performance on this order, your quality control or inspection system and manufacturing processes are subject to review, verification and analysis by authorized government representatives. Government inspection or release of product prior to shipment is not required unless you are otherwise notified.
5) FIRST ARTICLE
A2. SUPPLIER’S FIRST ARTICLE REPORT SUBMITTED TO MGI
As defined on the purchase order a unit of the product being purchased, representative in every way of the product to follow shall be identified and designated “First Article” and shall be approved by MGI quality assurance prior (when required) to any further submittal of the purchased quantity of the same product. Any additional submittal of the purchased quantity shall be at the supplier’s risk. Submittal of a “First Article” shall be required unless the following conditions are satisfied:
1. The supplier includes with the product submitted, a copy of the MGI “First Article” approval for the
2. The supplier identifies a MGI purchase order number on which delivery of the product was made with
the past twenty-four (24) months. The “First Article” shall be 100% inspected and the data recorded by the supplier prior to its submittal to MGI. On (1) legible and reproducible copy of the supplier’s inspection report shall accompany the “First Article” submitted. This report shall contain, as a minimum, the following:
1. The MGI purchase order number.
2. The specification or drawing number, including the revision level, to which the product was built.
3. The technique(s) used in the production as reflected in the “First Article”; for example,
A. Production tooling-identification number (see following note)
B. Numerical control-identification number (see following note)
C. Jigs and fixtures for alignment, gang drilling, etc.-describe.
D. Individual set-up and fabrication-describe.
4. A list of actual measurement date taken from the “First Article” on a form and in a format which can be
used to verify the results. If the report is not 100% complete, please explain the omissions. The selection of the “First Article” shall be made in a manner approved by MGI. If the product on which the “First Article” report was made changes in any way, a new report is required. However, with MGI concurrence the new “First Article” report may cover only the changed items and those items affected by the change. Specific details on those items proposed for inspection shall be submitted with the request for the abbreviated
“First Article”. Inspection performed on a “prototype” product is not considered a “First Article” and cannot be used in lieu of one without written concurrence of MGI.
Note: If the “First Article” is to be considered as proof-test for production or numerical control tooling, please advise MGI at the time of submittal.
6) MGI FURNISHED TOOLING
The term “MGI Furnished Tooling” shall include, but is not limited to , jigs, fixtures, PWB artwork and inspection devices, procured by or for MGI and used by a MGI supplier for production and/or inspection on a MGI procurement. The supplier who has physical custody of “MGI Furnished Tooling” shall use it only on items deliverable to MGI as typified by this procurement document. Any other use shall require written permission of MGI procurement. Prior to its use, “MGI Furnished Tooling” must be accepted by MGI quality assurance. This acceptance may be in the form of a MGI inspection stamp, as in the case of PWB artwork, or a written acceptance which references the tooling by tool number. If the tooling is procured by the supplier, then MGI acceptance may be obtained either by a 100% inspection of the tooling or acceptance of a “First Article”. The acceptance shall be in written form from MGI quality assurance. Any tooling procured by a supplier for MGI as “MGI Furnished Tooling” shall be documented by a definitive set of drawings. A copy of these drawings shall accompany the request for acceptance of the tooling. “MGI Furnished Tooling” which is used in the inspection of a product shall be kept in calibration by the supplier who has physical custody of the tooling. Records shall be kept which indicate the calibration status. The supplier shall be responsible for the care and repair, for other than normal wear, of the tooling. It shall be available for surveillance and/or inspection upon reasonable notice during the supplier’s normal business hours. The tooling shall be returned, upon demand, in good condition except for normal wear.
7) PROTOTYPE INSPECTION
The presence of this purchase order rider classifies the purchase product(s) as a “prototype”. Use of any item on this order as a “First Article” for production lots shall not be allowed without written approval of MGI.
The “prototype” product shall be 100% inspected and data recorded prior to submittal to MGI. One (1) legible and reproducible copy of the supplier’s inspection report shall accompany the “prototype” product.
This report shall contain as a minimum the following:
1. The MGI purchase order number.
2. The specification and/or drawing number, including the revision level, to which the product was built.
3. A list of actual measurement date taken from the “prototype” product, on a form and in a format which
can be used to verify the results. If the report is not 100% complete, please explain the omissions.
This inspection shall be repeated for any change in the “prototype”, however, only the changed parameters and those parameters affected by the change need be inspected and recorded if the remaining parameters have been previously reported by the same supplier and can be verified. Reference shall be made to the purchase order on which the report was previously made when submitting the abbreviated report.
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9) TRACEABILITY OF RAW MATERIALS
As defined on the purchase order the supplier shall identify by lot, batch or heat treat number and material type, specification or related document, all raw materials used in filling the requirements of the purchase document. Copies of raw material certifications are required with each shipment. A raw material lot is defined as a group of material as received from a mill or other primary processor, i.e., aluminum bar stock, steel plate, chemicals, solder, epoxies, plastics, rubber, etc.
10) TRACEABILITY OF MATERIAL – MULTIPLE LOTS
As defined on the purchase order the supplier shall provide traceability information as defined on the purchase order to MGI on all materials, parts and assemblies used in the fabrication of the product. Traceability shall be maintained to the supplier’s procurement documents for materials used on this order.
When the seller is combining materials fabricated in two or more lots to fulfill purchase order requirement, these materials shall be segregated an identifiable to the lots from which they were fabricated. A lot is defined as a homogeneous group of material processed through all stages of fabrication at essentially the same time and under the same conditions.
11) LIMITED LIFE MATERIAL – IDENTIFICATION
As defined on the purchase order the supplier shall, in addition to the prescribed identification of the deliverable items, label each container with the date from which the specified life period begins. Any other special handling, storage or identification requirements shall also be described on the container.
12) CURED, LIMITED LIFE MATERIAL – IDENTIFICATION
The supplier shall provide identification of cured limited life materials, including cure dates for each deliverable item as defined on the purchase order. This information shall be in addition to the normal prescribed item identification. A legible and reproducible certification shall be furnished, stating that the materials used were within their calendar life and were processed in accordance with established procedures for the material. The certification shall be signed by an authorized representative of the supplier. For limited life material, a minimum of 75% life must be left on the material in order for MGI to accept the material. This information must be incorporated onto the certification.
13) STATIC SENSITIVE DEVICES – HANDLING, PACKAGING AND MARKING
The seller shall provide suitable environment, materials and personnel to assure protection of the static sensitive devices during manufacture and delivery as defined on the purchase order. The container(s) shall be identified on the top and sides with caution labels to alert all handlers that the devices require special handling. A legible and reproducible certification shall be furnished, stating that the devices were processed under static sensitive procedures. The certification shall be signed by an authorized representative of the seller.
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16) STATEMENT OF CONFORMANCE – GENERAL
As defined on the purchase order each shipment shall be accompanied by a legible and reproducible statement of conformance listing the specification(s) to which the material complies including those listed in the procurement document. If the items being procured were manufactured by other than the seller, then the identity of the manufacturer shall be included in the statement along with the above certification.
The statement shall be authenticated by the signature and title of an authorized representative of the seller.
17) A. CERTIFICATE OF MATERIAL CONFORMANCE
As defined on the purchase order each shipment shall be accompanied by a legible and reproducible certificate of material conformance which shall include as a minimum:
1. A statement that the items being procured were produced from material which the supplier has available
for examination, And/or
2. The supplier has available specific data or other objective evidence that the material conforms to the
applicable specification(s) and that this data or evidence is available for MGI review.
3. If MGI supplied material is to be used in the manufacture of the items, the certificate shall include a
statement that the material supplied was used in the manufacture of the items in the manner required by
the applicable specification(s).
4. The signature and title of an authorized representative of the supplier.
B. CHEMICAL/PHYSICAL TEST-REPORTS
As defined on the purchase order each shipment must be accompanied by a legible and reproducible copy of actual results of tests performed in accordance with the specification or purchase document requirements, identifiable to the material submitted. These reports shall be authenticated by the signature and title of an authorized representative of the agency performing the tests.
18) CERTIFICATE OF PROCESS CONFORMANCE
As defined on the purchase order each shipment shall be accompanied by a legible and reproducible certificate of process conformance which defines the process(es); e.g., soldering, surface preparation and treatment, heat treatment, welding, etc; to which the items were subjected. Each process used shall be listed on the certificate in sufficient detail to permit buyer verification. If the processed items are serialized, the serial numbers shall be listed on the certificate. The certificate shall be authenticated with the signature and title of an authorized representative of processor.
19) FUNCTIONAL TEST CERTIFICATION
Each shipment as defined on the purchase order shall be accompanied by a legible and reproducible supplier’s certification, identifiable with the submitted material, stating that test reports for the material are on file and available for examination by MGI . The certification shall be authenticated with the signature and title of an authorized representative of the supplier or the agency performing the test.
20) WELDER CERTIFICATION
As defined on the purchase order on all parts welded in accordance with government specifications, which require certified welders to perform the task, a “certified” welder’s stamp must appear on each part as defined on the purchase order. Shipping documents shall exhibit evidence that the work was performed by a “certified” welder.
21) GOVERNMENT/SOURCE Q.P.L. SOURCE CERTIFICATION
The seller shall include with each shipment a certified statement as defined on the purchase order that the items being procured on the purchase document were produced by a currently approved Q.P.L. manufacturer. The name of the manufacturer and his current Q.P.L. number must appear in the statement.
material shipped from a distributor must be accompanied by a reproduced copy of the shipping document from the original manufacturer, or the following statement; “original shipping document from the manufacturer is on file at this facility and is available for review by MGI upon request”.
22) NONDESTRUCTIVE TEST-REPORTS
If required by this purchase order each shipment shall be accompanied by a legible and reproducible copy of nondestructive test reports defining the parameters required by the specification and/or purchase documents. The report shall clearly identify acceptable and unacceptable parts. The tests shall be performed at the supplier’s facility or at a facility approved by MGI. All findings shall be reported in a suitable form which shall contain as a minimum:
1. The MGI part number(s).
2. A control or serial number for each part tested.
3. The results of the tests.
4. Identification of the individual performing the tests.
5. The signature and title of an authorized representative of the facility performing the tests.
Radiographic film and/or individual charts shall be annotated with the following information as a minimum:
1. The facility performing the tests.
2. The control or serial number for each part.
Note – Individual parts do not have to be numbered on film, however, a logical pattern must be used
which will allow an individual part to be located.
3. The date the radiographs or charts were made.
The radiographic film and/or individual charts shall accompany the report and parts to MGI.
If required by this purchase order the seller shall furnish with each shipment x-rays of inspection which are
representative of the casting. They shall be identified with the sellers name or trademark, heat number and alloy. The identification shall be any permanent type and shall be legible when delivered to MGI. One of the two test bars may be used by the supplier to determine the mechanical properties of the casting. If so used
the “original” stress-strain curves shall be submitted to MGI as part of the data package. The second test bar shall be intact when delivered.
As defined on this purchase all shipments to MGI must comply with note A or B
A. GOVERNMENT/CUSTOMER/REGULATORY PACKAGING
Unless otherwise specified by our customer, minimum packaging shall be in accordance with MIL-P-
116, “preservation-packaging, methods of”, method III, “packaged for mechanical and physical
protection only”. If the items are susceptible to damage or deterioration from corrosion then additional packaging shall be used. The packaging method used shall be per MIL-P-116 for the degree of protection needed.
B. BEST COMMERCIAL PACKAGING
Packaging and packing shall be in accordance with best commercial practices. Methods used shall be
sufficient for protection against damage from normal handling, shipping and storage conditions.
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27) CALIBRATION OF INSPECTION EQUIPMENT
All items calibrated under this purchase must be done with and certified to equipment which is traceable
back to National Institute of Standards and Technology. All calibration results must be per original equipment manufacturers standards. Upon discovery of gross discrepant equipment, the vendor must immediately notify MGI using either email or fax. The notification must be in writing. As well, MGI will need to disposition the tools for replacement or repair.
28) NOTES: (APPLICABLE TO ALL PROCUREMENTS)
A2 Unless specifically noted, specifications and/or drawings referred to shall be the revision in effect as of
the date of this purchase order or firm quotation, whichever is earlier.
Form 7.4.1-002 Rev 6 / 8-9-2013 1 Approved: Signature on File